Remote Online Notarization, or RON, is the use of audio/visual technology to complete a notarial act when the document signer is not in the same physical location as the notary public.
Yes. Since we provide virtual service, all appointments must be booked and confirmed at least 15m before the desired appointment time.
A remote notary is a legally commissioned notary public who is authorized to conduct notarizations over the internet via digital tools and a live audio video call.
All notaries, no matter how they perform their service, must watch as someone signs a document. Historically, this has required that the notary and signer must travel to meet one another in-person where the notary serves as a witness during the signing event.
In 2012, Virginia became the first state to allow its notaries to conduct notarizations online over live audio video calls. Specifically, they clarified that the requirement that the signer physically appear before the notary during the signing event could be satisfied via an audio video call. This law enabled online notarizations and created the concept of a remote notary, but Virginia went further. They specifically empowered their notaries to serve clients nationwide. They also established strict requirements for ID verification, tamper proofing, and document retention that have made remote notarizations safer and more reliable than a standard in-person notarization.
The name “remote notary” is derived from the fact that the notary serves the customer remotely over the internet.
An Electronic Notary or In-Person Electronic Notary is a commissioned notary public that is permitted to perform notarial acts electronically without the use of paper, but by state law the parties are required to be physically present. Electronic notary is often confused with remote notary, but it is important to keep in mind that they are different based on legal definitions.
Yes, it is.
In 2011, Virginia became the first state to authorize its notaries to notarize documents remotely via live audio-video technology. These online notarizations are accepted across the country due to a long-standing body of laws in each state that specifically provides for recognition and acceptance of out-of-state notarizations. In addition to laws in each state recognizing and accepting common out-of-state notarizations, the Full Faith and Credit Clause of the US Constitution may provide an additional basis for states to accept out of state notarizations.
Certain states and public agencies have specific additional requirements and limitations for accepting electronically-signed documents and out-of-state notarizations, and not all documents may be electronically-signed. We always recommend checking with your intended recipient to confirm their acceptance of online notarizations.
In some cases, your recipient may require original signatures from all signers. In order to fulfill this requirement, you will need to meet with a notary over video chat to show ID and sign your documents.
After the session, you will mail the original documents to the address provided by your notary.
Once received, the document will be notarized and sent to your recipient.
(Shipping not included)
Acceptable forms of ID include the following photo IDs if valid and unexpired. Your state may have other allowable IDs or may exclude use of some items on this list, so always check:
– U.S. State Issued Driver’s License
– U.S. State Issued Photo ID
– U.S. Passport Book
– U.S. Passport Card
– Certificate of US citizenship
– Certificate of Naturalization
– Foreign Passport
– Alien Registration Card with Photo
– Military ID
This is not a comprehensive list. If you are unsure whether your ID will be accepted, just send us email: firstname.lastname@example.org and we’ll let you know!
You are connected with a commissioned notary public via live audio-video call. The notary public confirms your identity visually using the scanned photo ID, and then witnesses as you sign the document. Just like a traditional notarization, the notary then signs and places their notarial seal on your document.
Many transactions require more than just a notary and signer. If you’re signing a document that requires a witness, you’ll want to make sure you let us know before your appointment. Just reply to you confirmation email and we will make sure they have access to the session as well.
If you’d like us to provide a witness for you, let your notary know by requesting a witness in your confirmation email resposne.
We notarize just about every document which needs to be notarized in the paper world. There are a few exceptions though, so see below:
In an online notarization, both you and the notary electronically sign the notarized document. Per federal and state laws such as the ESIGN Act and the Uniform Electronic Transactions Act (UETA), when both sides agree to perform their transaction electronically, electronic signatures are just as valid as handwritten signatures for virtually all documents. But, certain documents are excluded – see below. Also, some states, public agencies and court systems impose additional requirements and limitations for accepting electronically-signed documents, so it’s always important to check with your intended recipient to confirm their specific requirements for accepting electronically signed and notarized documents.
We currently do not notarize:
– Birth, Marriage, or Death Certificates
– Divorce decrees
– Court-issued documents
If your document must be signed by more than one person, you have a two options:
1. You and your secondary signer can be co-located (in the same physical location), log into the session with the notary together, on the same device, and your documents notarized.
2. If your document requires two or more signers and they’re not co-located, all signers must complete separate transactions. Each signer would request and appointment and upload an unsigned copy of his/her document. When complete, you will have separately notarized documents that you may then submit to your recipient agency or institution.
Yes. We only use Notary Publics commissioned in the States which authorizes their notaries to perform notarial acts online.